Editorial Assistant

Editorial Assistant, College Acquisitions

  • Location US-Remote U.S.


Become part of a dynamic, fast-paced team that acquires, develops, and supports products for course markets in the Social Sciences, Behavioral Sciences, and Business and Economics. The Editorial Assistant plays a pivotal role providing administrative and project management support for Acquisitions Editors and Sponsoring Editors.

Remote work is permitted for this role.

Essential Job Functions & Responsibilities

The job functions include, but are not limited to, the following:

Track all projects:

  • Track the status of all titles in development and in production to help ensure that key achievements are met
  • Enter data into spreadsheets and databases accurately and on time

Obtain reviews of proposals and manuscripts:

  • Qualify and select appropriate reviewers
  • Prepare review questionnaires
  • Contact reviewers, describing the scope of the review and establishing a reviewing schedule and payment amount
  • Ensure timely delivery of the reviews

Transmit manuscripts into production:

  • Assess the completeness of the manuscript according to the revision or development plan and work with author(s) to obtain any missing elements
  • Assess suitability of art (figures, photographs, charts, etc.), collaborating with Acquisitions/Sponsoring Editor, Production staff, Art staff, and/or Manufacturing staff
  • Prepare manuscript for Production
  • Prepare appropriate forms

Coordinate permissions process for all titles to be transmitted to production:

  • Assess manuscript for third-party material, determine copyright holder, and pursue permissions to reuse third-party material
  • Training authors in the SAGE permissions process and provide mentorship on this throughout development
  • Work with authors to develop illustration programs, finding photographs and securing permissions

Conduct project-specific market research:

  • Research courses, adoptions, and curricula. Gathering new market trends and data
  • Send out surveys and compile and analyze results
  • Prepare competitive analyses and other research projects
  • Work collaboratively with other departments on new procedures and systems

Assist with Digital Resource development:

  • Assist with the coordination of phases of basic Digital Resource creation
  • Transmit digital resource sites
  • Complete QA work for sites, platforms, and other digital products

Demonstrate leadership with the team and the department

  • Train new Editorial Assistants and Interns as needed in key areas such as permissions, contract, transmittals, and other basic tasks
  • Specialize in a department liaison/specialist role such as contracts, permissions, SMART, Lean, etc.
  • Oversee interns and freelancers on a project-specific basis, ensuring timely completion of projects

Complete basic administrative functions

  • Maintain orderly electronic files, regularly update systems and spreadsheets
  • Sort, prioritize, and respond in a timely manner to incoming emails and phone calls
  • Coordinate with interns to process payments and send eBooks to pay authors, editors, consulting editors, freelancers, reviewers, and others as appropriate
  • Work with colleagues in Production, Marketing, Sales, Finance, Art, and Legal, and other departments as needed
  • Perform daily work with moderate supervision from manager

Additional Responsibilities

The additional responsibilities include, but are not limited to, the following:

  • Plan special events
  • Attend meetings and workshops
  • Attend local campus visits

Qualifications & Education

  • One to two years of office experience preferred
  • Proficient in Word, Excel, PowerPoint, and Outlook


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SAGE Publications

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